A commercial charging project is handed over as a document pack, not a walk-round: the installation certificate and test records for the electrical work, as-built drawings of what was actually built, the manuals and warranty documents for the exact models fitted, the commissioning records, an asset register tying serial numbers to bays, and the platform accounts transferred into the owner’s name. Commissioning produces several of these items; handover is the step that assembles them against the contract’s list and puts both signatures on the same set.
Key Takeaways
- Handover is a pack: certificate, test records, commissioning records, as-builts, manuals, warranty documents, asset register, platform transfer.
- Each document answers a year-three question — who certified it, what was measured, what was built, what is covered.
- Fix the pack’s contents in the contract; check it mechanically on the day; record gaps as open items, never as a complete receipt.
- The manufacturer’s slice is exact-model: that model’s manual and that model’s warranty terms.
The Pack, Document by Document
| Document | Issued by | What it proves at year three |
|---|---|---|
| Installation certificate, on the jurisdiction’s own form | The licensed installer of record | The installation was certified complete under the rules that governed it — the property’s primary evidence |
| Electrical test records | The licensed installer | The measured state of the circuits on the day of sign-off, behind the certificate |
| Commissioning records | The commissioning party | Every unit and connector was exercised and left working, with settings as left |
| As-built drawings | The contractor and design team | What was actually built — cable routes, board positions, bay layout — where the design and the site parted company |
| Manuals for the exact models fitted | The manufacturer, via the contractor | Operation, care and fault guidance for these models is on site, not in a range brochure |
| Warranty documents | The manufacturer | The terms, the start position and the claim route — for EVDANCE hardware, a 3-year standard warranty |
| Asset register | The contractor | Serial numbers matched to bays and boards: the index every other document refers to |
| Platform access transfer | The platform provider, via the contractor | The owner — not the installer — controls the back office, the tariffs and the driver accounts |
Assembled Against the Contract, Not From Memory
The time to fix the pack’s contents is the specification, not the handover meeting: the contract should name the documents, the format and who issues each one, the way a standard installation scope names the work itself. On the day, the check is mechanical — item by item against that list, with the site’s permit and approvals file (the subject of our guide to charging station permits and approvals) closed alongside it. Anything missing becomes an open item in the handover minutes, with an owner and a date. Signing a complete-pack receipt for an incomplete pack converts a contractor’s small delay into the owner’s permanent gap.
The Manufacturer’s Slice of the Pack
Two pack items are the manufacturer’s to supply, and both are model-specific: the manual for the exact configuration fitted, and the warranty document behind it. For a station such as the EV-AC03201T dual-connector AC station (two Type 2 connectors, up to 43 kW shared, OCPP 1.6J, RFID, IP54), the pack carries that model’s documents — not the range catalogue — and EVDANCE’s standard warranty runs 3 years on its written terms. Wallboxes such as the EV-ACT3204PE (22 kW three-phase, RFID and app, IP66, CE) are filed the same way: exact model, exact variant. Contractors assembling packs for a project can request model documents through our commercial charging team or contact us, naming the model and the site.
Frequently Asked Questions
Who issues the installation certificate?
The licensed installer of record, on the form the project’s jurisdiction uses. There is no universal certificate and no universal form number — the document’s authority comes from the licensed signature and the rules it was issued under, which is why the pack keeps the test records behind it.
A document is missing on handover day. What do we do?
Record it as an open item in the handover minutes, with a named owner and a date, and let the contract’s own terms govern what follows — retention and payment consequences are contract matters. Do not sign a receipt describing the pack as complete; the minutes are the honest document.
Paper or digital — which pack counts?
Either, provided both sides hold the identical, complete set and it stays retrievable years later. Digital packs travel better between owner, operator and insurer; the asset register is what keeps the set indexed either way.
Related Reading
- What Is a Standard EV Charger Installation?
- How to Get an EV Charging Station License: Permits and Approvals
- Commercial EV Charger Maintenance Checklist
- EV Charger Warranty and After-Sales Terms: A Distributor’s Checklist
